Project Document Controller

PROJECT DOCUMENT CONTROLLER

KEY DUTIES AND RESPONSIBILITIES

1. Maintaining Valard’s M-Files and SharePoint Document Management Systems
   • Ensuring that all project documentation submitted to Valard’s EDMS by Valard team members is correctly coded and filed in M-Files in a timely manner.
   • Ensuring quality of information contained in M-Files
     • documents are correctly and completed coded with the appropriate meta data.
     • documents presented in M-Files are the most current version
     • prevention of document duplication.
   • Set up and maintenance of system views and displays per functional group requirements.
   • Identify and report deficiencies and/or problems with the M-Files document management system.
2. Document Controls Support
   • Assisting Valard team members with locating documents, answering document control related questions, and resolving service issues in a timely and professional manner.
   • Provide front-line M-Files user support and training.
   • Identifying and communicating to the Document Control Manager issues that impact the delivery of successful Document Controls program.
   • Supporting the Document Control Manager in the execution of the project document control /information management plan

EDUCATION AND EXPERIENCE

• College or University Diploma /Degree preferably in Administration, Information Managements, or Records Management.
• Experience in a Document Controls position maintaining a digital document management system.
• Specific experience with Engineering and Construction document management is an asset.
• Specific experience with Sharepoint is an asset.
• Highly proficient with the Microsoft suite of Office applications and Adobe PDF.

KSA’S (KNOWLEDGE, SKILLS, AND ABILITIES, and PERSONAL ATTRIBUTES)

• Attention to detail, ability to focus and concentrate for long durations is critical.
• Excellent communication skills; written and spoken English.
• Excellent interpersonal and team participation skills.
• Solutions oriented, independent problem solver.
• Ability to work with, and be committed to, the goals and objective of the team and organization as a whole.
• Demonstrate sound work ethic, ability to multitask, and meet tight deadlines without losings site of priorities.